Good Afternoon Sable Glen Homeowners,

They purposely delaying for us to review documents. The association attorney wants in detail why we want the documents to be inspected . I tried my best to explain him as below. 

Good Afternoon Mr. Andrle,

I’m sure this should be more than enough details. As per your request below is the detailed, why & how it helps in inspecting documents for our budget questions & community concerns which we have over years which has not been resolved & there is an increase in fees in the mid of Pandemic. It is with good faith & best interest of homeowners to develop community & fair treatment. HOA funds belong to all homeowners they are not Grants by Government or sponsored by management or board members. It really Surprises me being an Association Attorney Being paid from Homeowners funds & you behaving this way to homeowners even after knowing what is going on with the community or unaware of issues, when we have rights to inspect documents when we questions & concerns about income, expenses & issues going on for years. It don’t has to be an attorney, any person who lives in an HOA community knows that homeowners do have right to inspect certain documents & its is also listed on state of Georgia homeowner rights in HOA community. You already know its unfair treatment & abusing Homeowner funds by HOA board & Management company. We not asking to entertain any homeowners, does our homeowner rights or Homeowner owner funds getting abused looks something to entertain or fun. How does the documents can be beyond the scope, we paying for management to organize & maintain documents. If they don’t have documents organized & ready when homeowners request so what is the purpose of we paying Management company. The 1st request was done on January 26th was sent in Certified mail to Heritage property Management along with 76 homeowners signed the petition, 2nd request was emailed To Heritage Management & HOA Board on March 6th 2021. We are a small community don’t have any special activities in the community to have numerous bills or receipts, Everything is straight forward all we have is vendors. Some Vendors have been with Sable Glen over years so less work in maintaining folders. Its Clearly showing that we wasting funds towards Management company lacking work ethics, poor customer services past few months clearly shows how the staff handling our subdivision, the way accounts are getting handled, didn't even know how to organize the only one meeting in whole year we had on December 30th 2020 which homeowners were not notified in mail about the meeting it was an email notification on December 17th. There are only handful of home owners on the email list. February 18th meeting homeowners are not notified in mail it was emailed on February 8th2021. Wrong Association Agenda was sent in mail on February 22nd 2021 for Annual meeting to be held on March 4th with Eleven days Notice without no information about elections ballots, Proxies, Nomination forms. On march 23rd we received in email Nomination form, Ballot (with mixed up day & dates) no Proxies form to submit Nomination form by March 1st & submit ballots by March 3rd. What about all those homeowners who not on email list. Even though we paying management company Until we as homeowners address the errors they not fixed. Is this the way all these years voting has been conducted that the reason we see same people on the board year over without NO development in the community over years & not giving any opportunities for any other homeowners who are interested to volunteer on HOA Board. This is SO unfair treatment & voting with our homeowners in our subdivision. Every Homeowner have a right to be on board if they interested, those are volunteer positions on board. Upon that false rumors accusing homeowners how they don’t volunteer on board or attend HOA meetings. The improper way management company communicating with homeowners about meetings & other HOA related information, is not reaching out to homeowners. Once we inspect HOA documents which are entitled to homeowners rights, will filter to see what services need to be removed to lower vendors cost & add services to benefit our Subdivision. Its trash all over common areas don’t understand who is responsible for that when our funds going towards common area maintenance. I have spoken to several homeowners who showed an interest in serving on the board & community with their talents & experiences to benefit our Subdivision. I spoke to Different community HOA board members they shared lot of information how they allow homeowners to involve in the community. We homeowners will fix our own subdivision with budget issues. WE homeowners in Sable Glen Subdivision need a new HOA board members who can use their Talents, experience & network connections to develop our subdivision. There were so many opportunities in our subdivision to generate ongoing revenue over the years without increase of homeowner dues in 2015 & now. We don’t know if those opportunities has been utilized & funds misused OR no efforts has been put to develop our subdivision if so then HOA board members are not volunteering for community best interest upon that they abusing their powers by blocking other talented homeowners to be on HOA board.

We homeowners don’t know what services we getting from Association Attorney, how its charged its a yearly fee or per incident. I feel the call of an Attorney on this is issues is irrelevant & unnecessary cost on HOA funds if attorney getting paid per incident because its common sense & stated as per state of Georgia that homeowners do have right in inspecting documents. If the HOA board fulfilled the 1st request of homeowners we could have been done inspecting documents longtime ago & happily had Annual meeting & elections with new HOA board members in Our Subdivision. I don’t even understand what is the purpose of delaying the inspecting documents. As an Association Attorney you asked me to narrow down the documents, WE are not doing settlement with our subdivision we are asking in a Good faith to fix & develop our subdivision. What documents below looks irrelevant. Every single documents below is linked to community issues, income & expense.

Any of the homeowners in this email feel below documents are irrelevant to inspect which are our rights as per State of Georgia which can help us to fix our budget & community issues.

FYI any vendor can be replaced if our community if we are not benefiting for what we paying for or not providing services which is on their contract. Tis is our Subdivision Homeowners & HOA funds have been abused & mistreated, We need to be healed & need our community back so we can fix & develop. The more the HOA board is delaying is hurting homeowners. If Volunteering HOA board is working for the best interest of our Subdivision then they will cooperate to make this process simple easy for homeowners.

I don’t know if in Legal profession they don’t require any supporting documents to handle a case BUT in Financial Industry especially in Accounting we need every single supporting document to make sense of the numbers we adding on income & expenses, we cant just throw some numbers on those papers. We have actual budget for 2019 & 2020. Those numbers don’t even make any sense. It don't even show where the left over credit carried over in next following years. When we inspect the documents that will helps us to understand where are our funds getting justified. When Management company is getting paid to manage & organize files related to HOA income & expenses in a timely manner it should not be over boarded to provide documents when homeowners request It’s the part of their job. Any over boarded should be with Homeowners because we have to use our personal & work time to inspect the documents with loss of pay, but still we ready to give our time to fix our subdivision Budget issues & fair treatment of homeowners. We homeowners are the victims in hands of management & HOA board from years, They abusing their powers to violating homeowner rights.

Can you please list the names of current Sable Glen Board members & their respective position on board we don’t have updated information, Because everyone who Represents The HOA Board in the meeting claims to be a HOA President.

As per the Georgia Nonprofit Corporation Code. Pursuant to O.C.G.A. section 14-3-1602 Below are the documents we interested: 

All documents provided by the developer, such as community maps, plats, plans, land surveys, permits.----To know how far the area is covered under Sable Glen Subdivision, how much area is covered under each individual lot to know any room to add on in backyards. Common areas determines landscaping cost if its over charged or if those areas are services even after paying.
Recorded Declaration of Covenants, Conditions and Restrictions (CC&Rs), Articles of Incorporation, Bylaws and any amendments.---We have old documents online don’t see any information about POA conversion, Articles of Corporation or any updates or any other amendments. It also helps in determining fair allocation of assessments fees based on type of neighborhood homeowners are living in the subdivision.
Rules and Regulations—To see if any unfair, discriminatory or outdated since It is within homeowners legal rights to change the association’s rules and regulations so everyone are treated fairly.
All board and membership meeting Notices and Minutes, and related documentation-----helps to understand How many open meeting are conducted in a calendar year, how homeowners are notified when meeting are conducted & Homeowners who missed the meetings how the notices are sent to homeowners about meeting to stay up-to-date on community activities. Especially about POA conversion how it was notified to homeowners what literature was given to homeowners before & after conversion.
Membership roster that includes the Association's members' mailing addresses, units/lot, and telephone numbers--- AS it was mentioned in the Feb 18th 2021 meeting that there are 60% around 202 houses are companies in the subdivision, I dint see those many companies online directory. Conversion of POA gave those companies to come into the subdivision. Want to get to know our neighbors, enjoy building community, and take pride in the place We live. To community's best interests first and seek to build long-term value for the community, both socially and financially.
Association's Insurance policies.---Types of policies, what is covered under insurance, who all covered & Cost of Insurance.
Association's third-party agreements or contracts.-Helps us to understand what services we supposed to receive, what we paying, how long is the term & is the payment justifiable to what we currently receiving, where we can cut downs services or add services.
Copies of Judgments, Liens, or any encumbrances recorded against, or on behalf of the Association.-----that helps homeowners to understand how many properties has been foreclosed by Association, will be foreclosing because as mentioned in the meeting its only 1/3 are paying HOA dues which including the payment plans. Any property on the Association has lien & interest amount we paying for lien holder.
Recorded instruments related to all properties owned by the Association.---helps to understand income generated by properties owned by association how are they invested, interest amount earned with those income & how its used to develop subdivision.
Association documents related to membership voting, the election of officers, directors, and membership approvals, such as Ballots, Proxies, Notices, Minutes. -----helps to understand time frame & how homeowners notified about elections documents provided to homeowners, list of nominees, how many votes each nominee receive from ballots & proxies, how the results were declared to homeowners. It also makes us to understand HOA board & Management giving equal opportunity for all homeowners to participate in elections & serve the volunteer position on board & community. How many homeowners voted for POA conversion.
All rental records of the Association, if the Association acts as a rental agent.----Any income or expenses as rental agent to benefit or develop Subdivision
All Association accounting records for the past 3 years, including but not limited to: Every homeowner wants to know where our funds are disbursed. The purpose of below are the supporting documents for Income & expenses to understand the numbers accurately on the budget provided to homeowners current & past years. That will also help us to understand upcoming project, special assessments for Subdivision. This will help homeowners to determine if the association has an operating expenses and savings account, and if it actually saved funds to avoid special assessments.

Records of receipts and expenditures,
Current account ledgers for each member of the Association reflecting the member's name, amount and due date of each annual assessment, payments made to the account and the current balance due,
All Association financial reports, reviews, and audits,
All contracts for work to be performed, including bids,
Invoices for purchases made by the Association
Other Association official records that relate to the operation and management of the community.----Pool is the Major issues & cost would like to see all receipts related to pool expenses.
All Association insurance records—details of claims has been filed & closed. How did it reflect the cost of insurance.

Thanks 

Ms. Manumari 

File CC: Amanda Videki

CC: Homeowners