BOYS & GIRLS CLUB MTG  -  6/13  -  SUMMARY   

A small, but very concerned, group of parents gathered again Monday night (June 13), to discuss the financial health of the B & G club.   (We get it, go Warriors!)     

Parents have a lot of work to do to make sure the club financials and programs are solid.  

The B & G club did not bring their grant writer. The staff generated a June 13th agenda which was sent to us one hour before mtg. “Pacifica only” financials were requested, but denied.      

Then, subsequently, a bare bones 2022-23 Pacifica budget was produced at the meeting.  It was emphasized that the numbers we were given last night would NOT be posted, as they were not official, and not board approved.       

It will take 6 to 12 months to see how Pacifica financials look as a standalone, charter club (Yosemite and IBL).    

This is part of the confusion -  To remove the Pacifica club from the merger, SSF and Pacifica have to separate. This appears to be scheduled for July 1st.  

When that happens, the financials will also be separate. So, we are asking for Pacifica only financials ASAP.  We cannot remain in the dark regarding the financial health of our clubs.  

Cutting Pacifica out of the merger, and the manner it was revealed to parents, has left distrust among parents.    The “new” Board, plus executive director, do not seem comfortable with the enhanced parent role through “parents council.”  Time will tell if parent communication and consultation are genuine.    

Key Points for Review:   

1)    We’d like to finalize an official Parental Advisory Board, consisting of 4 or 5 core individuals, who will meet with the B & G club quarterly.  An official agenda would be sent from B & G club 5 days prior to the mtg, with formal minutes being taken and filed.     

Parental Council input will be a verified action item, with results confirmed by a set date.  Currently, parent input and questions are treated very casually, with no notes being taken, no minutes produced, and with general answers from staff.     

2)    The finances during the first year of the stand-alone Pacifica club will be critical. If budget assumptions or fundraising do not pan out, the parents need to know that quickly.  We ask for monthly Pacifica financial reports, and that these financials will be posted to the B & G website asap.    

3)    Budget and projections look very tight - Major revenue assumptions are unverified. The Foundation fundraising appears minimal at this point.    

4)    Additional fundraising is basic - Requiring high volunteer time, and complex coordination of large events (Moose lodge spaghetti feeds, etc.)   

5)    Budgeted money from Foundations $110K – most donations were very small.  (5 -10K)  
   

Packard, $30K   
Saris   
DPR Construction   
Olympic Club   
Atkinson Construction   
Sand Hill Partners  
Silicon Valley Foundation   

Note:  They are approaching the Facebook/Zuckerburg foundation  

6)    How will Pacifica clubs fare, after assuming SSF will be taking the bulk of the assets?  What will the actual expenses be after Pacifica is now footing the entire cost for all Pacifica expenditures and staff?   

7)    The Bingo has been brought back, but the $200K revenue is an assumption.  B & G has no track record of bingo fundraising in town and Pacifica public/parents have no history of attending.     

We will continue to fight for transparency and communication, in order to keep our Pacifica clubs open for generations to come.   

We give our deepest gratitude and appreciation to the community, parents and families that have given us unwavering support, in all forms.  You are keeping us going!!! 

In Solidarity,  

Erin Pickett